When must departmental organization charts be presented to the CAO?

The correct answer highlights the importance of the Departmental Work Program in presenting organizational structure within a department. This requirement is significant because the Departmental Work Program outlines the various activities and projects a department intends to undertake within a fiscal year. Therefore, it is crucial to include organizational charts at the same time to provide clarity on the structure and personnel who will be responsible for executing the programs and services mentioned.

Having the organizational charts submitted simultaneously with the Departmental Work Program ensures that the Chief Administrative Officer (CAO) has a comprehensive view of both the operational plans and the organizational framework, facilitating better oversight and strategic alignment. This coordination aids in assessing resource allocation, accountability, and effective management within the department's initiatives.

The other options, while relevant to department planning and operations, do not align as closely with the specific requirement of presenting organizational structure. For example, concurrent submission with the Personnel Ordinance or the expenditure plan would imply a focus on staffing and budget respectively, which, while critical, does not provide the same strategic overview as the Departmental Work Program. The annual report typically reviews past performance rather than planning future operations, making it less relevant for such a presentation.